Finance Officer

ABOUT US
The Canadian International Resources and Development Institute (CIRDI) was founded in 2013 by three leading universities: University of British Columbia, Simon Fraser University and Polytechnique Montréal. We are an independent centre of expertise in natural resource-led development, and we work at the request of developing country governments that seek to strengthen their capacity to govern and manage their natural resources for the benefit of their people. With Canadian and international partners, we provide leading-practice advice, technical support, training and applied research as well as a platform for innovative thinking, knowledge mobilization and shared learning. Our academic and operational independence enables us to act as a neutral convener in complex, multi-stakeholder environments. We concentrate our efforts in three areas: improving public sector capacity and governance, strengthening integrated resource management and transforming artisanal and small-scale mining.

 

ABOUT THE POSITION
The Finance Officer is supported by the Finance Manager and takes the lead on the day to day management of all financial activities of a highly complex, newly-established interdisciplinary, coalition-based, international Institute focused on improving the capacity of developing country governments to optimize the contribution of mining, oil and gas production to sustainable economic growth and poverty reduction. The Finance Officer ensures full accountability and transparency on all Institute financial activities. S/he provides management and expertise on all aspects of the financial operation of the Institute, including organization, budgeting, accounting, payroll, planning, forecasting, reporting, costs analysis, compliance monitoring, development and implementation of financial guidelines and internal control systems. The Finance Officer is responsible for the Institute’s staff time-tracking system and ensuring that all staff members have properly completed and signed off on their timesheets in a timely manner and according to GAC guidelines.

 

WORK PERFORMED

  • Develops and manages in-kind matching contribution tracking system and reporting from UBC, coalition member and strategic partners.
  • Reconciles Institute accounts and ensures eligibility of expenses and proper recording of transactions.
  • Prepares documentation for and responsible for financial statement audit reviews.
  • Supports quarterly, semi-annual and annual budgeting processes per donor agreement schedules and Institute needs, working closely with Program Managers to ensure project forecasts are updated with the latest information.
  • Develops detailed and complex budgets and financial plans. Builds various templates, using short and long-term forecasting models, to support quarterly, semi-annual and annual budgeting processes per GAC or other donor reporting guidelines and the projects’ needs.
  • Consults with Finance Manager to identify, analyze and resolve financial management and reporting issues.
  • Consolidate and request information from various partners and faculty members to calculate, record and enter into financial reports.
  • Analyze variances between financial details submitted by project leaders and the original project submitted budget.
  • Obtain adequate justification from project leaders for variances. This is needed to ensure project is in compliance with the terms of the award.
  • Analyzes financial results for accuracy, investigating suspect data and making adjustments.
  • As needed, attends Institute meetings with the Finance Manager to present financial updates, provide advice, and reports as required. Takes minutes as needed.
  • Performs analysis on year-end financial data, prepares accruals, supporting schedules and statements, including closing and adjusting entries to complete year-end.
  • Responsible for accurate and timely reporting and presentation of quarterly, semi-annual and annual financial reports and financial statements.
  • Prepares ad-hoc financial analysis and reports as required.
  • Assists in conducting continuous reviews of controls to ensure they maximize efficiency and satisfy all regulatory and reporting requirements.
  • Manages the staff time-tracking system (currently ActiTIME) ensuring hour eligibility, monthly completion and sign off of timesheets by all Institute employees, faculty members and students.
  • Advises the Finance Manager on issues requiring immediate attention.
  • As needed, fills the role of Acting Finance Manager in times when the Finance Manager is away or unavailable.
  • Performs other financial duties as required.
  • Develops policies for fiscal management and the budget planning process.
  • Ensures finances are managed according to UBC and funding agency policies and procedures and generally accepted accounting principles.
  • In collaboration with the Finance Manager, reviews and develops financial systems, methods, processes and procedures to improve the administration of financial accounting and ensure efficiency is maximized while satisfying all regulatory and reporting requirements.
  • Reviews internal processes and controls to ensure they maximize efficiency and satisfy all regulatory and reporting requirements.
  • Collaborates with coalition members to ensure they meet the reporting requirements and deadlines as specified in the transfer agreement. Develop Internal controls.

 

SUPERVISION RECEIVED
Reports to the Finance Manager and works closely with the Chief Operating Officer. Works under general managerial direction in assigned areas of responsibility. Work is reviewed in terms of effectiveness within established policies and guidelines. Interacts and communicates with staff and faculty across the three coalition member sites and strategic partners. The Finance Officer is required to exercise judgment and initiative in duties and responsibilities.

 

SUPERVISION GIVEN
Provides guidance and support to the Institute’s finance team (both CUPE and M&P staff members). Formally trains new employees on work-related processes and may supervise students and temporary staff.

 

QUALIFICATIONS

  • Undergraduate degree in a relevant discipline and enrolled in the CPA Professional Education Program (PEP) modules.
  • Minimum of three years’ experience or the equivalent combination of education and experience.
  • Familiarity with Global Affairs Canada (GAC) policies and procedures including National Joint Council is desirable.
  • Experience with Peoplesoft ERP is desirable.
  • Advanced knowledge and experience with Excel is required.
  • Knowledge of other computer programs and information systems (Microsoft Office, Adobe Acrobat PDF Pro, Databases, CMS Systems, etc.).
  • Ability to perform database queries and produce reports.
  • Ability to effectively resolve client complaints in a calm, non-confrontational manner and by exercising sound judgment.
  • Ability to communicate effectively verbally and in writing.
  • Ability to analyze problems, identify key information and issues, and effectively resolve.
  • Ability to work effectively independently and in a team environment.
  • Ability to maintain accuracy and attention to detail.
  • Ability to exercise sound judgment.
  • Downtown Vancouver location is close to transit, WCE and Skytrain stations.
  • Career growth opportunities with excellent potential for job term extension.

 

HOW TO APPLY
If this sounds like you, please send your combined cover letter and resume in PDF form to careers@cirdi.ca with the subject line: Finance Officer. We kindly ask for no phone calls, please. Only candidates who are selected for an interview will be contacted. We thank all applicants for their interest.

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